...in the time it takes to drink a cup of tea
Difficult conversations should never undermine the success of your accountancy firm
It’s easy to avoid a conversation with a key member of your team about their falling results.
It’s easy to drift into deeper debt by not discussing outstanding invoices with a large and important client.
Should you deal with it or should you drop it?
The risks are high - by confronting things you might make the situation worse.
Your client might walk, your team member might walk.
You may be verbally attacked or rejected.
You may hurt a person’s feelings in a way you didn’t intend.
The problems are complex, and the people you deal with might not be easy to talk to.
But such problems rarely go away by themselves, so difficult discussions are vital.
They’re a necessary aspect of running a successful firm.
Want greater success?
Then build your 'difficult conversation’ skills and set yourself up for greater success with your team, with your clients and even with your family!
Start with 4 helping hands here or read on for the full Bitesize Business Breakthrough. Use your device's back arrow to return to this point.
All guns blazing or total shut down?
Handled badly a difficult conversation could see someone shut down and stop participating in finding a solution.
Handled badly a difficult discussion might result in fierce emotions and things said that can’t be taken back.
Successful resolution is more likely when you apply new thinking and a few core skills for those awkward and challenging conversations.
Get clear on the purpose of your conversation
How unlikely is this?
Imagine asking the Head of NASA the purpose of a space mission and getting the answer:
“Urm, I’m not sure, we thought we’d just launch it and see where we get to.”
So why would you launch into a difficult conversation without being clear on the purpose for it?
If your purpose is unclear or not constructive, then no matter how you handle a difficult conversation, it’s going to go badly.
Here's the proven solution for you...
Rather than treat difficult conversations as a ‘blame game message delivery’ exercise; treat difficult conversations as ‘learning conversations.’
Genuine learning conversations dissolve difficulty.
Your purpose – seek out the three truths…
Their truth, your truth and a third truth which moves you both towards resolving the issue or the conflict.
From certainty to curiosity…
The gold standard here, the thing to keep front and central, is not seeking mutual agreement!
Instead your purpose should be to go for mutual understanding.
"We don’t outgrow difficult conversations or get promoted past them. The best workplaces and most
effective organisations have them."
Douglas Stone et al, from their book ‘Difficult Conversations’
STOP assuming your view is the truth, the whole truth and nothing but the truth.
START treating difficult conversations as a learning opportunity and uncover a better way for everyone.
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Transformational skills that transform your firm...
What if you could build skills that help you transform disagreement from a drag on the performance of your firm to a driver for competitive advantage?
Easy this is not, but try this…
Seek first to understand…
1. Learn their story, their truth:
The more difficult the conversation, the more you’ll benefit from a learning approach.
To start with, see your job as asking questions.
Avoid starting a difficult conversation by describing your view of things.
Instead, set out to learn about what happened from their view point and how they feel about it.
When they feel you understand them, they’ll be more open to understanding you.
Adapting what Stephen Covey suggests in his landmark book ‘The 7 Habits Of Highly Successful People.’
“Seek first to understand, demonstrate you understand, then be understood.”
Stephen Covey - author of ‘The 7 Habits Of
Highly Successful People.’
3 key skills to develop are:
Download the supporting tools at the very end of this report, and you'll find more on how these three skills work for you, your team and your firm...
2. Share your story, your truth:
Express, as well as you can, what is important for you to say.
Share your views, your feelings, your intentions and your issues.
WARNING: Avoid blame like you’d avoid throwing petrol on a barbecue!
"You aren’t pulling your weight.
You’re lazy, you leave me to do everything!"
Yes you’re expressing yourself but these blame statements provoke a defensive, aggressive or possibly an explosive response.
Rather than venting your spleen, state your feelings carefully from your point of view:
“I’m feeling overwhelmed by work at the moment! I feel abandoned and isolated.”
This carefully crafted feelings statement can provoke an engaged and possibly a caring response.
Cautiously express your feelings about your experience and you avoid the flammable nature of casting blame on them.
3. Solve the problem together, the third truth:
Seek a third way.
Avoid the pursuit of your specific solution.
Instead, work together towards a mutual understanding that you then turn into a new solution for both of you.
Asking great questions can again be your best friend when exploring options, standards worth pursuing and ideas worth testing.
For examples of great questions download the supporting tools by clicking the button at the end of this report...
The paralysing difficulty of discussing feelings…
Feelings are an unavoidable part of every difficult conversation.
Fail to get your colleague to express their feelings and they will not hear you.
People stop listening because they are thinking about how they are feeling.
As a result it’s unlikely they’ll want to, or be able to understand you.
Fail to express your feelings and your feelings prevent you from listening and also understanding.
You can ask about how people feel about what’s happened.
You can share what you think they are feeling.
You can share your feelings.
Why not test this out and see what happens?
Being genuinely curious and careful about how people feel can help dissolve your difficult conversations.
A successful learning conversation is peppered with feeling statements and questions.
4 helping hands for you…
Mastering the art of difficult conversations can help reduce the hassle, the stress and the challenge in your firm.
Managing difficult conversations well, using the skills shared in this Bitesize Business Breakthrough, can propel you to both greater profits and to more success in your firm.
When faced with a difficult conversation:
Decide on whether to deal with it or drop it
Extend an invitation to have the discussion
Pursue a learning conversation and seek out a third ‘truth’
Acknowledge the differences and the feelings in your two contrasting views
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TIME TO DISAGREE
“Some people have no interest in reaching a
resolution or solution, they are just impossible to deal with”
True. A small minority are happy to be destructive just for the fun of it.
Thankfully these people are rare.
Yes, the impact of someone’s behaviour can be negative or destructive but their intentions may not be.
Be aware that the impact people have may not be what they intended.
Adopt a position of ‘curiosity’ rather than ‘certainty’ about people’s intentions and you’ll better understand what your people think.
Yes, you might seek understanding and they might seek out who’s right. You can bend over backwards to listen and acknowledge feelings and they’ll interrupt, judge and even verbally attack you.
Be persistently curious about their experience, their story.
Be curious about their feelings and their intentions. Be willing to share your contribution to the problem.
Be curious about finding a better way – not your way, not their way, but a third way...
and you’ll be better able to resolve things together.
"My lot would prefer to put hot pins in their eyes than tell me how they genuinely feel"
Unexpressed feelings prevent people listening because they’re thinking about their feelings whilst you talk or they talk.
Unexpressed feelings leak into, or burst into, your difficult conversations anyway so you might as well acknowledge them and discuss them.
Sharing feelings can be challenging.
True resolution requires feelings to be expressed rather than suppressed.
Start by simply describing the way you think they feel
or invite them to share the way they feel about a specific incident or specific aspect of the difficulty.
Share your feelings too, but remember to avoid any suggestion of blame.
"I just don’t have the time for such a long winded approach to difficult conversations – I
have work to do, deadlines to meet, kids to pick up!”
When you’re juggling so many balls who wants to tackle a difficult conversation? No one.
However, difficult conversations rarely disappear into the ether.
They’ll still be there nagging you in the morning (after a night fretting about it!).
Avoiding it may well make it worse or harder to resolve.
So why not improve your thinking and skills around difficult conversations?
You’ll have a better result, better firm and better life.
“How do I know tackling difficult discussions this way will benefit me and my firm?”
Your most productive people will have a dip in performance at some time.
You will experience the need to have difficult conversations with clients or important suppliers.
Get it wrong and you risk losing these important relationships.
Get better at managing difficult discussions and you’re less likely to upset, offend or even lose your good people, good clients or good suppliers.
Your 'Make It Happen' checklist:
Difficult conversations should never undermine the success of your accountancy firm
Difficult conversations can be constructive or destructive.
You make a leap towards making them more constructive when you:
DECIDE whether your difficult conversation should be dealt with or dropped…
Will your difficult conversation move your firm forward if handled well?
If so, then apply the following process…
Like NASA has a purpose for every mission, have a clear
PURPOSE for your conversation…
Make your purpose to seek understanding.
Make your conversations learning conversations.
Accept that BOTH PARTIES CONTRIBUTE to the difficulty in some way…
Joint responsibility demonstrates you’re serious about reaching a solution.
Joint contribution helps make your difficult conversation more open and more constructive.
AVOID THE BLAME GAME like you’d avoid throwing petrol on a barbecue…
If you set out to deliver a judgement or allocate blame your conversation will be destructive.
Stay curious and accept responsibility for contributing to the difficulty.
Be curious about THEIR STORY, their truth, including how they are feeling about the difficulty…
Ask questions and be serious about learning their truth.
Share YOUR STORY, your truth, including how you are feeling about the difficulty.
Curiously pursue a solution TOGETHER.
Find more insights on these 7 steps by downloading the support tools and resources just below...
Want to know more?
Difficult Conversations - How to discuss what mattters most
Douglas Stone et al
A great next step is to get your hands on the book that inspired this Business Breakthrough.
It’s well worth your time.
Based on fifteen years of research at the Harvard
Negotiation Project, ‘Difficult Conversations’ walks you through a proven step-by-step process.
It shows you how to prepare yourself; how to start the conversation without being defensive; and how to keep it constructive and focused regardless of how the other person responds.
YOUR SUPPORT TOOLS ARE HERE:
If you want an easy stepping stone to greater insights check out the quick and easy examples, exercises and insights in the downloadable tools – simply click the button below...
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